Policy Updates

 
Issuance Date:
 Policy Title: Summary:
11/5/2024 Visitor Policy Trinity University is introducing a new Visitor Policy aimed at enhancing the experience and safety of non-enrolled visitors on campus. This policy emphasizes that all visitors must comply with University policies, and those who do not comply may be subject to removal and a no trespass warning. If you have any questions or concerns regarding the Visitor Policy, please contact the Office of Finance and Adminstration
10/29/2024 Conduct and Job Performance Guidelines An addition under Group 1 which states the following university rules must be adhered to by all staff; an employee violating any of these rules may be subject to immediate discharge, item #16 was added: Failure to cooperate fully with University inquiries or investigations, including a failure to provide accurate information.  For questions or concerns regarding the Conduct and Job Performance Guidelines Policy, please contact the Office of Human Resources
10/22/2024 Building Access Policy This policy has been updated to limit the hours buildings are accessible to the general public to more standard business hours. This change will help create a safer environment where only Trinity affiliates will be able to enter buildings in the evening and weekend hours by utilizing their University-issued Tiger Cards. All University affiliates will be able to enter most buildings after hours to increase safety should they need to seek shelter in any emergency. If you have questions or concerns about the Building Access Policy, please contact the  Trinity University Police Department
10/22/2024 Bag and Article Inspection Policy Bag and Article Inspection Policy: This TUPD policy will take effect immediately. This initiative aims to enhance the security and safety of all campus events. By conducting thorough inspections of bags and personal items at venue entrances, we aim to deter and prevent the entry of prohibited items, thereby ensuring a safer environment for students, staff, faculty, and guests. This proactive measure reflects our commitment to maintaining a secure campus atmosphere where our community can enjoy events with peace of mind. If you have questions or concerns about the Bag and Article Inspection Policy, please contact the Trinity University Police Department
9/24/2024 Prohibiting Pregnancy-Related Discrimination Policy The policy regarding pregnancy-related discrimination and accommodations is a new policy for all faculty, staff, and applicants to the university. The policy prohibits discrimination which includes harassment in employment on the basis of pregnancy, childbirth, and related medical conditions in accordance with the Pregnant Workers' Fairness Act, Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, and other applicable laws.   If you have any questions or concerns regarding the Student Employment or Prohibiting Pregnancy-Related Discrimination Policies, please contact the Office of Human Resources
09/18//2024 Export Control Policy This policy implements federal laws that may limit certain research opportunities, affect publication rights, and/or prevent international collaboration in certain circumstances. Export Control laws are most likely to affect Trinity in these circumstances: traveling abroad for academic purposes, sharing research with a foreign national at home or abroad, entering into a contractual agreement with a foreign organization, and providing services to a sanctioned person or country. If you have any questions or concerns about the Export Control Policy,  please contact the Office of Academic Affairs
09/18/2024 Student Employment Policy & Procedures Workday has significantly changed and improved the process of hiring students. Here are some of the major differences:Hiring managers initiate all student hires in Workday, replacing a paper form.Student employees no longer have to be designated as Federal Work Study (FWS) or Institutional (INST).Student jobs continue to be posted by CELCS on Handshake once the hiring manager completes the google form.Students can have multiple jobs but cannot work more than a total of 20 hours per week.Students must reside within commuting distance of Trinity.Students cannot be employed in a staff position.Students who have graduated cannot be hired in a student position.Students starting their first job on campus must visit the HR office with physical and original (no photos or copies) of I-9 documents which prove they are legally authorized to work in the U.S. before they start working on campus.  If you have any questions or concerns regarding the Student Employment Policy, please contact the Office of Human Resources
09/4/2024 Recruitment Expense Policy for Faculty and Staff Positions Updated with Workday reimbursement procedures and established guidelines for allowable expenses associated with the recruitment of full-time faculty and staff positions. For questions or concerns regarding the  Recruitment Expense Policy, please contact the Office of Human Resources
09/4/2024 Employee Moving Policy New hires now receive a lump sum as part of their first paycheck from “one-time payment” entered into Workday with the designated amount listed in the Letter of Appointment. For questions or concerns regarding the Employee Moving   Policy,  please contact the Office of Human Resources
08/21/2024 Clery Act Policy This policy sets forth guidelines and procedures intended to ensure the University's ongoing compliance with the Clery Act's crime and fire reporting and disclosure obligations, and its obligation to make available to the campus community and the public, campus security and safety policy statements as prescribed by the law.   For questions or concerns regarding the Clery Act Policy, please contact the Office of Trinity University Police Department
08/20/2021 Facility Use Policy Revised to (a) reflect that the approval of the policy is the Vice President for Finance and Administration, (b) inserted a definition of Residential Space, (c) included Residential Space as subject to additional restrictions (d) inserted a restriction for camping, (e) clarified definitions of event sponsor and approving authority, and (f) other minor clarifications. For questions or concerns regarding the Facility Use Policy, please contact Office of Finance and Adminstration
08/14/2024 Use of Human Subjects in Research Policy Updates the IRB membership requirements to conform to federal regulations and guidance, specifies when investigators need to complete human-subjects ethics training, and clarifies what data-gathering activities at Trinity do (and do not) require IRB review. For questions or concerns regarding the NSF Policy and Use of Human Subject Policy, please contact the Office of Academic Affairs
08/14/2024 National Science Foundation ("NSF") Sexual Harassment, Other Forms of Harassment, and Sexual Assault Policy and Procedures (new policy) - This policy is designed to comply with the University's obligations regarding receiving grant funds from the The NSF requirements and designed to foster a safe, respectful, and inclusive environment for all students, faculty, and staff involved in NSF-funded projects. For questions or concerns regarding the NSF Policy, please contact the Office of Academic Affairs
07/12/2024 Open Flame Policy  Amended to provide guidelines and procedures as they relate to open flame devices (i.e. torches, candles, butane burners, and other items that can produce a flame). For questions or concerns regarding the Open Flame Policy, please contact the Office of Environmental Health and Safety
07/12/2024 Name, Image, and Likeness (NIL) Policy  Amended to reflect updates based on Texas House Bill 2804. Trinity University maintains its policy against the use of its logos and trademarks in NIL activities. Athletic staff are now permitted to help provide NIL opportunities to student-athletes, provided they follow the guidelines listed in the policy. NIL financial literacy education is now mandatory only for students in their first year of athletic participation. 
For questions or concerns regarding the Name, Image, and Likeness, Policy, please contact  the Office of Athletics.