Password Policy

 
 
Document Number:
ITS-0015
Revision #:
v1.0
Document Owner:
Information Technology Service
Date Last Updated:
10/2/2019
Status:
Approved

General Description

Purpose:

Trinity University is committed to a secure information technology environment in support of its mission. In today's environment, the need for a strong password policy is greater than ever. Many systems at the University require the use of passwords including but not limited to e-mail, academic and administrative applications, computing labs, netfiles, and VPN. A poorly chosen password may result in the compromise of Trinity University’s entire network. The Password Policy ensures a consistent measure of security for the University’s Information and Technology resources as well as the safeguard of personal and confidential information of the University community.  

Scope:

The Password Policy applies to all persons accessing the TUNetwork regardless of their capacity, role or function. Such persons include students, faculty, staff, third party contractors, visitors (guests), consultants and employees fulfilling temporary or part-time roles.
Policy Content
Performance Evaluation

Consequences of Policy Violation:

Enforcement
Any behavior in violation of this policy is cause for disciplinary action. Violations will be adjudicated, as appropriate, by the CIO, the Office of the Dean of Students, the Office of Housing and Residential Life, and/or the Office of Human Resources. Sanctions as a result of violations of this policy may result in, but are not limited to, any or all of the following:
  • Attending a class or meeting on password policy issues, as well as successful completion of a follow up quiz;
  • Loss of University computing, email and/or voice mail privileges;
  • Disconnection from the residential hall internet network;
  • University judicial sanctions as prescribed by the student Code of Conduct;
  • Monetary reimbursement to the University or other appropriate sources;
  • Reassignment or removal from University housing and/or suspension or expulsion from the University;
  • Prosecution under applicable civil or criminal laws;
  • Employees may be subject to disciplinary action.
     
Violations
Reports of compromised passwords should be reported to ITS immediately (helpdesk@trinity.edu / 210-999-7401). 
Requirements

Approvals:

  • Chief Information Officer

Terms and Definitions:

Term:

Definition:

Password
A secret series of characters that enables a user to access a file, computer, or program. 
Revision Management

Revision History Log:

Revision #:

Date:

Recorded By:

v1.0
8/14/2019 5:06 PM
Courtney Cunningham