Minors On Campus Policy

It is the Policy of Trinity University to require all employees and others representing Trinity University to complete the following requirements PRIOR to working with Minors.  Failure to do so may result in disciplinary action in accordance with University policy.  A break in service greater than 12 months or change in position will mandate that the following requirements be repeated in accordance with HR Background Check Requirements.  All members of the University community are also required to abide by the Reporting Requirements, Training Checklist and Code of Conduct below.

All individuals that are assigned to work with minors are required to successfully complete a Criminal Background Check through the Office of Human Resources upon hire, or if not an employee, when becoming involved with or appointed to a non-employment position that is assigned to work with Minors; and are required to successfully complete a Protecting Children on Campus Online Training Module administered by the Office of Risk Management and Insurance upon hire, or if not an employee, when becoming involved with or appointed to a non-employment position that works with minors, and every 2 years thereafter.  Criminal Background Checks will be conducted in accordance with HR’s Background Check Requirements. 

All individuals that are assigned to work with Minors participating in an official Camp must successfully complete an approved Texas Education Code 51.976 Texas Camps Online Training Module administered by the Associate Athletic Director for Recreation and Sport Camps. It is the responsibility of the official Camp to ensure compliance with the Education Code and any other requirements provided by University Conference Services. In addition, all individuals must successfully complete a Criminal Background Check in accordance with HR’s Background Check Requirements.  It is the responsibility of the individual to report any changes to their criminal record or charges filed against them to HR immediately. 

Every person, whether they are assigned to work with Minors or not, is required by law to report known or suspected instances of abuse, neglect or inappropriate interactions with Minors. Individuals making reports in good faith are protected from criminal and civil penalty for making a report. All types of suspected abuse or neglect should be reported. All reports will be investigated and adjudicated in accordance with University policies and procedures.

Reporting Requirements: 
External Reporting: Texas law requires every person to make a report when they suspect sexual or physical abuse or neglect of a Minor.  Failure to report is a Class A misdemeanor.  The required report may be made to the Texas Department of Family and Protective Services Abuse, Neglect and Exploitation Reporting System. 
Online Reporting for situations that do not require an emergency response or action in less than 24 hours:  https://www.txabusehotline.org/Login/Default.aspx.
Note that Dialing 911 from a University telephone will contact TUPD.

Internal Reporting: Every person has a further obligation to report known or suspected abuse or neglect of a Minor on campus or in a Camp or Program immediately to Trinity University. Reports must be made to:
Unless a University employee is expressly identified as “confidential” (Counseling Services, Health Services, and full-time Athletics trainers) by the University, University employees are required by law to pass on information they receive about sexual misconduct to the Title IX Coordinator, eos@trinity.edu, 210-999-7835.

Reports may also be made to:
Trinity University Police Department at 210-999-7070 (7000 for an emergency)

Office of Risk Management and Insurance at 210-999-7486 or 210-999-7815 or riskmanagement@trinity.edu. 

Campus Conduct Hotline by calling 866-943-5787 or online at https://report.syntrio.com/_StandardCustomURL/LHILandingPage.asp.  The hotline enables individuals to communicate issues and concerns with unethical, illegal, or otherwise inappropriate activity while maintaining anonymity and confidentiality.

Every member of the University community, including volunteers, should be aware of and follow the CODE OF CONDUCT FOR INTERACTING WITH MINORS Rev. 5-2023.pdf