Safety Recordkeeping Policy

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Environmental Health & Safety
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General Description

Policy Summary:



Policy Content
In order to comply with federal, state and local requirements, and to identify and correct hazardous conditions and practices, the following reports and records are to be maintained. 
  1. University Health Services 
    1. Student injury, illness and health history 
    2. Employee injury and illness records if treated or advised of the incident 
  2. Office of Human Resources
    1. Worker's Compensation records 
    2. OSHA records 
    3. ADA compliance records 
    4. Employee training records 
  3. Facilities Services Department
    1. Inspection records 
    2. Department safety records 
    3. Records of complete safety-related work orders
    4. PCB records 
    5. Asbestos records 
    6. Pesticide records
  4. Environmental Health & Safety
    1. Inspection and audit records 
    2. Accident investigation records 
    3. Safety procedures and practices from departments 
    4. Records concerning safety procedures and regulation developed by Environmental Health & Safety 
    5. Workplace Chemical lists 
    6. Hazardous materials inventories 
    7. Univeristy MSDS records 
    8. Identification of a Chemical Hygiene Officer 
    9. Development of a Chemical Hygienic Plan 
    10. U.S. Department of Environmental Protection Small Quantity Hazardous Waste Generator registry # (EPA) TXD 9808-10881, Texas Department of Health (TDH) registry #69129
    11. Industrial Alcohol Use Permit #A-3241-01
  5. Individual Departments (where applicable) 
    1. Department safety records (inspections, accidents) 
    2. Department training records 
    3. Records of safe practices and procedures 
    4. SDSs and chemical inventories where applicable (copies to be forwarded to the Director, Environmental Health & Safety) 
  6. Office of Risk Management & Insurance 
    1. Insurance Records 
    2. Incidents and accident claim records
  1. Safety, Security and Health Committee 
    1. Recommendations 
    2. Audit Records 
    3. Safety Analysis records 
  2. Institutional Bio-Safety Committee 
    1. U.S. Department of Health and Human Services - National Institute of Health (HHS-NIH) guidelines 
    2. University bio-safety and laboratory regulations and practices 
    3. Archival files of research submitted to and considered by the IBC I
  3. Animal Research Committee 
    1. U. S. Department of Agriculture, U.S. Public Health Service and U.S. Department of Health and Human Services guidelines. 
    2. University guidelines for care and handling of animals
    3. Archival files of research submitted to and considered by ARC 
Copies of these licenses are maintained in Environmental Health & Safety) 
  1. Biology Department 
    1. Texas Department of Health Radioactive Material License #L01668, Amendment #12 
    2. Drug License - Biology Department DEA PEO217097, DPS 60049876 and DEA PEO126068, DPS JOO40282
    3. Animal Welfare Assurance #A-3241-01 
  2. Facilities Services Department 
    1. Texas Department of Agriculture applicator's license #N-4099
    2. City of San Antonio Swimming Pool License #3443 
  3. Food Service 
    1. Health Department Certificates 
    2. City of San Antonio Food Establishment License
By Environmental Health & Safety to University Health Services, the Office of Human Resources, and Office of Risk Management & Insurance.
Environmental Health & Safety and Office of Risk Management & Insurance


  • VP for Finance and Administration

Terms and Definitions:



Includes: injury/illness reporting; needlesticks and sharp injuries; medical removal; occupational hearing loss, work-related musculoskeletal disorders.

Revision Management

Revision History Log:

Revision #:


Nature of Change:

Recorded By:

8/12/2019 11:27 AM
New document
Jennifer Gilmore Adamo