General Description
Policy Summary:
Purpose:
Scope:
Exceptions:
Policy Content
Registered Student Organizations (RSOs) may independently host partisan political activities on campus under the following conditions:
A. Candidate appearances constitute speeches, question-and-answer sessions, or similar communications in an academic setting. Candidate appearances that include fundraising are deemed campaign rallies and are not permitted.
- University funds, including student activity fee money ;
- University’s tax-exempt ID;
- Campus mail, official Trinity University social media platforms, and/or Student Involvement banner printing services;
- the University's name and/or logo marks.
- Student organizations do not pay rental fees for use of University facilities.
- In some circumstances, and dependent on the proposed event, additional fees may be considered, including but not limited to, security, audio visual support, janitorial services, etc.
- Materials that are informational or educational in nature may be made available. Distribution of materials soliciting financial support are not permitted.
- Student organizations may not charge admission fees or solicit donations to raise funds to benefit a party, candidate, or political cause.
- All marketing materials and publicity must be pre-approved by the Vice President for Strategic Marketing and Communication or designee.
- Announcements must be made at the beginning and end of every event and in all marketing and promotional materials to clearly indicate:
- Trinity University does not support or oppose candidates for political office;
- The opinions expressed are not those of Trinity University;
- The name of the Registered Student Organization (RSO).
- The hosting student organization may be required to collect a Certificate of Insurance from the third party that names Trinity University as an additional insured. The third-party being hosted by the student organization is required to provide insurance, not the RSO. Therefore, there should be no cost to the RSO.
- The hosting student organization leader will review, agree to, and sign an acknowledgement statement with the University that identifies the responsibilities of the student organization with regard to holding the event on the Trinity University campus. In addition, the student organization leader will be required to get the signature of the student organization adviser and the third party in order to facilitate the sharing of these requirements with the person/organization being hosted.
F. Student organizations hosting partisan or non-partisan political activities is in compliance with all other relevant policies related to student organization activities.
- Student Organizations may conduct non-partisan training programs designed to increase public understanding of the electoral process or to encourage citizens to become involved in the process.
- Student organizations may circulate questionnaires or conduct public opinion polls. Such activities should not be skewed to the advantage or disadvantage of individual candidates, political parties, or ballot issues.
- Student Organizations may organize or participate in voter registration activities.
- Voter registration activities may include non-partisan educational materials.
- Voter registration activities should not include the presence of a candidate for office.
Student organizations hosting non-partisan political activities must also comply with all other relevant policies related to student organization activities.
Attachments
Attachments:
Related Documents
Revision Management
Revision History Log:
Revision #: |
Date: |
Recorded By: |
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v1.0 | 7/31/2019 8:33 PM | Katharine Martin |
Vice President Approval:
Name: |
Title: |
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Sheryl Tynes | Vice President for Student Life |